At a glance
- Office: Cagayan State University Andrews Campus
- Classification: Highly Technical
- Who may apply: All end-user of purchase request
- Total fees: None
- Total processing time: 123 days, 4 hours and 30 minutes
Requirements
| Requirement | Where to get it |
|---|---|
| Doc. 1 – Purchase Request | Supply Office |
| Doc. 2 – Earmarked Purchase Request | Budget Office |
| Doc. 3 - PPMP | Office of Purchase Request / End-user |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Client submits the properly earmarked purchase request(End User) | Organize Pre – Procurement Conference (if necessary). 1.2 Prepare minutes of the meeting. (BAC Secretariat BAC Office) | None | 1 Working Day |
| Conduct pre-procurement conference with the members, TWG and end-user. (BAC Chair and Members, Technical Working Group BAC Office) | None | 1 Working Day | |
| Posting of invitation to bid or request for intent in PhilGEPS and/or in nationwide-website, social media platform or such other channels as may be authorized by the GPPB (BAC Secretariat BAC Office) | None | 7 Working Day | |
| Send Invitation to Observers (BAC Secretariat BAC Office) | None | 1 Working Day | |
| Conduct pre-bid meeting with interested contractors / suppliers / consultants. (BAC Chair and Members, Technical Working Group BAC Office) | None | 12 Working Day | |
| Prepare minutes of the meeting (BAC Secretariat BAC Office) | None | 1 Hour | |
| Schedule and organize meeting for the submission and opening of bids. (BAC Chair and Members, Technical Working Group BAC Office) | None | 1 Working Day | |
| Update supplemental Bid bulletin (to be posted in PhilGEPS, in any conspicuous place and on the website or social media platforms or such other channels as may be authorized by the GPPB ). (BAC Chair and Members, Technical Working Group BAC Office) | none | 7 Working Day | |
| Bidder buys bidding Documents, shows receipt of payment | Issue Bidding Documents (BAC Secretariat BAC Office) | (see table 1 below) | 30 minutes |
| Receive SEALED bidding documents from interested bidders marking the date and time they are accepted and logged. Conduct opening of bids (BAC Secretariat, BAC Chair and Members, Technical Working Group BAC Office) | None | 1 Working Day | |
| Post-qualify the bidder with LCB/MEAB/MAB. (BAC Chair and Members, Technical Working Group BAC Office) | None | 45 Working Days | |
| Recommend to the HOPE the award of contract to the bidder with the lowest calculated responsive bid. (BAC Chair and Members, Technical Working Group BAC Office) | None | 3 CD | |
| the BAC shall notify all other bidders, in writing, of its recommendation (BAC Secretariat BAC Office) | None | 3 CD | |
| Approve the Resolution / Issue the Notice of award. (HOPE Office of the President) | None | 10 CD | |
| Contract Preparation and Signing. (BAC Secretariat BAC Office) | None | 10 Working days | |
| Issue the Notice to Proceed. (BAC Secretariat BAC Office) | None | 7 Working days | |
| Post the Notice of Award in PhilGEPS. (BAC Secretariat BAC Office) | None | 1 hour | |
| Post the Notice to Proceed and the approved contract in PhilGEPS. (BAC Secretariat BAC Office) | None | 1 hour |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.