At a glance
- Office: Cagayan State University Andrews Campus
- Classification: Highly Technical
- Who may apply: All end-user of purchase request
- Total fees: None
- Total processing time: 8 DAYS
Requirements
| Requirement | Where to get it |
|---|---|
| Doc. 1 – Purchase Request | Supply Office |
| Doc. 2 – Earmarked Purchase Request | Budget Office |
| Doc. 3 - PPMP | Office of Purchase Request / End-user |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Client submits the properly earmarked purchase request | Receive and log the Requisition and Issuance Slip or Purchase Request (earmarked). 1.2 Evaluate technical specifications of goods/services/infrastructure projects. If technical specifications are incorrect, PRs shall be advised to revise by the end-users. 1.3 Except for those with ABCs equal to Two Hundred Thousand Pesos (₱200,000.00) and below which shall not require posting, RFQ or Request for Proposal (RFP) shall be posted for a period of three (3) calendar days on the PhilGEPS website, website of the Procuring Entity, if available, and at any conspicuous place reserved for this purpose in the premises of the Procuring Entity. 1.4 Pre-bid conference may be conducted at the discretion of the BAC, in order to clarify and/or explain any of the requirements, terms, conditions, and specifications stipulated in the RFQ. (BAC Secretariat, BAC Members, and TWG BAC OFFICE) | None | 1 WORKING DAY |
| The BAC shall prepare and send the RFQs or RFPs to at least three (3) suppliers, contractors or consultants of known qualifications, as the case may be. Apart from the intended recipients of the RFQs or RFPs, those who responded to any of the required postings shall be allowed to participate. Receipt of at least one (1) quotation is sufficient to proceed with the evaluation thereof. (BAC Secretariat BAC Office) | None | 1 WORKING DAY | |
| Retrieve the Request for Quotation. (BAC Secretariat BAC Office) | None | 3 WORKING DAYS | |
| Evaluate the Request for Quotations through a meeting. 1.8 Meet, if necessary, and evaluate the bid/s; 1.9 Log and return the PR to the end-user in case no bid is accepted or failure of bidding. 1.10 End-user conducts market survey and amends the PR; 1.11 The BAC Secretariat receives the amended PR and proceed starting step 2 (BAC Secretariat, BAC Members, and TWG BAC OFFICE) | None | 1 WORKING DAY | |
| Prepare the Abstract of Quotation. 1.13 The BAC shall recommend to the HoPE the award of a contract in favor of the supplier, contractor, or consultant with the LCRB, MEARB, MARB or HRRB. In case of approval, the HoPE shall immediately enter into contract with the said supplier, contractor, or consultant. 1.14 Verify the signature of the BAC Members; 1.15 Transmit the Abstract of Quotation to Supply office. (BAC Secretariat, BAC Members, and TWG BAC OFFICE) | None | 1 WORKING DAY | |
| Transmit the Abstract of Quotation to Supply office. (BAC Secretariat BAC Office) | None | 1 WORKING DAY |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.