At a glance
- Office: Cagayan State University - Aparri Campus
- Classification: Highly-Technical
- Who may apply: All End-User of Purchase Request
- Total fees: NONE
- Total processing time: 12 days
Requirements
| Requirement | Where to get it |
|---|---|
| Document 1 - Purchase Request | Campus Supply Office |
| Document 2 - Earmarked Purchase Request | Campus Budget Office |
| Document 3 - PPMP | Campus BAC Office / End-User |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Submits the properly earmarked purchase request | Receives and logs in the Requisition and Issuance Slip or Purchase Request (earmarked) (BAC Secretariat, BAC Staff) | None | 1 day |
| Evaluates technical specifications of goods/services/ infrastructure projects If technical specifications are incorrect, PRs shall be change by the end-user (BAC Secretariat, BAC Staff) | None | 1 day | |
| Except for those with ABCs equal to Fifty Thousand Pesos (50,000.00) and below, RFQs shall be posted for a period of three (3) calendar days in the PhilGEPS website, website of the Procuring Entity. If available, and at any conspicuous place reserved for this purpose in the premises of the Entity (BAC Secretariat, BAC Staff) | None | 4 days | |
| If for the purchase of goods, issues Request for Quotation to at least three (3) suppliers of good standing (technically, legally, and financially capable) (BAC Secretariat, BAC Staff) | None | 4 days | |
| Retrieves the Request for Quotation | None | 7 days | |
| Evaluates the Request for Quotations through a meeting (BAC Chair and Members, BAC Staff) | None | 7 days | |
| Prepares the Abstract of Quotation (BAC Secretariat, BAC Staff) | None | 7 days | |
| Recommends to HOPE to award the Contract to Lowest Responsive Bidder (BAC Chair and Members, BAC Staff) | None | 7 days | |
| Prepares Minutes of the Meeting (BAC Secretariat, BAC Staff) | None | 7 days | |
| Awards the Contract to Lowest Responsive Bidder and Approve the Contract - Abstract of Quotation (Head of Procuring Entity (HOPE)) | None | 7 days | |
| In case of Alternative Mode of Procurement other than small value procurement, prepares the resolution pertaining to the mode of procurement (Head of Procuring Entity (HOPE)) | None | 7 days | |
| If necessary, consolidates the PRs with the same nature of goods and services (BAC Secretariat, BAC Staff) | None | 7 days | |
| Transmits the Abstract of Quotation to Supply Office (BAC Secretariat, BAC Staff) | None | 7 days |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.