| Submits the properly earmarked purchase request | Organizes Pre-Procurement Conference (if necessary) (BAC Secretariat, BAC Staff) | None | 7 days |
| Conducts pre- procurement conference with the members, Technical Working Group (TWG) and end-user (BAC Chair and Members, Technical Working Group (TWG)) | None | 7 days |
| Posts invitation to bid or request for intent in PhilGEPS and/or in nationwide circulated newspaper (broadsheet), campus website, conspicuous place of the campus (BAC Secretariat, BAC Staff) | None | 12 days |
| Organizes Pre-Bid Conference (BAC Chair and Members, Technical Working Group (TWG)) | None | 12 days |
| Conducts Pre-Bid meeting with interested contractors, suppliers and consultants (BAC Chair and Members, Technical Working Group (TWG)) | None | 12 days |
| Schedules and organizes meeting for the submission and opening of bids (BAC Chair and Members, Technical Working Group (TWG)) | None | 12 days |
| Prepares minutes of the meeting (BAC Secretariat, BAC Staff) | None | 12 days |
| Updates supplemental Bid Bulletin (to be posted in PhilGEPS) (BAC Chair and Members, Technical Working Group (TWG)) | None | 12 days |
| Prepares and distributes Bidding Documents. (BAC Secretariat, BAC Staff) | None | – |
| Sends invitation letters to Commission on Audit (COA); two non-government organizations; end-users, TWG; and observers. (BAC Secretariat, BAC Staff) | None | – |
| Receive SEALED bidding documents from interested bidders marking the date and time they are accepted and logged. (BAC Chair and Members, Technical Working Group (TWG)) | None | 1 day |
| Conduct opening of bids (TWG) and bid evaluation. (BAC Chair and Members, Technical Working Group (TWG)) | None | 1 day |
| Prepare minutes of the meeting. (BAC Secretariat, BAC Staff) | None | 1 day |
| Post-qualify the bidder with lowest calculated bid. (BAC Chair and Members, Technical Working Group (TWG)) | None | 1 day |
| Recommend to the HOPE the award of contract to the bidder with the lowest calculated responsive bid. (BAC Chair and Members, Technical Working Group (TWG)) | None | 2 days |
| Prepare minutes of the meeting. (BAC Secretariat, BAC Staff) | None | 2 days |
| Approve the Resolution / Issue the Notice of award. (Head of Procuring Entity (HOPE)) | None | 2 days |
| Contract Preparation and Signing. (Head of Procuring Entity (HOPE)) | None | 3 days |
| Approval of contract of Higher Authority. (Head of Procuring Entity (HOPE)) | None | 3 days |
| Issue the Notice to Proceed (Head of Procuring Entity (HOPE)) | None | 3 days |
| Post the Notice of Award in PhilGEPS. (BAC Secretariat, BAC Staff) | None | 3 days |
| Post the Notice to Proceed and the approved contract in PhilGEPS. (BAC Secretariat, BAC Staff) | None | 3 days |
