At a glance
- Office: Cagayan State University Gonzaga Campus
- Classification: Highly Technical
- Who may apply: All end-user of purchase request
- Total processing time: 12 days
Requirements
| Requirement | Where to get it |
|---|---|
| Doc. 1 - Purchase Request | Supply Office |
| Doc. 2 - Earmarked Purchase Request | Budget Office |
| Doc. 3 - PPMP | Office of Purchase Request / End-user |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Client submits the properly earmarked purchase request | Receive and log the Requisition and Issuance Slip or Purchase Request (earmarked). 1.2 Evaluate technical specifications of goods/services/infrastructure projects. If technical specifications are incorrect, PRs shall be returned to the end-users. (Except for those with Approved Budget for the Contract equal to Fifty Thousand Pesos (50,000.00) and below, Request for Quotations shall be posted for a period of three to seven (3-7) calendar days in the PhilGEPS website, website of the Procuring Entity, if available, and at any conspicuous place reserved for this purpose in the premises of the Procuring Entity); If for the purchase of goods, send Request for Quotation to at least three (3) suppliers of good standing (technically, legally, and financially capable). (see Annex 1) 1.3 Pre-bid conference may be conducted at the discretion of the BAC, in order to clarify and/or explain any of the requirements, terms, conditions, and specifications stipulated in the RFQ. (BAC Chair and Members through BAC Secretariat) | – | 1 day |
| If for the purchase of goods, issue Request for Quotation to at least three (3) suppliers of good standing (technically, legally, and financially capable). | – | 4 days | |
| Retrieve the Request for Quotation. 1.5 Evaluate the Request for Quotations through a meeting. Meet, if necessary, and evaluate the bid/s; Log and return the PR to the end-user in case no bid is accepted or failure of bidding. End-user conducts market survey and amends the PR; 1.6 The BAC Secretariat receives the amended PR and proceed starting step 2 1.7 Prepare the Abstract of Quotation. Meet, if necessary, sign and recommend to HOPE to award the Contract to Lowest Calculated and Responsive Bidder (LCRB); In case of tie, toss coin shall be conducted and recommend the award to the winning LCRB. Verify the signature of the BAC Members; Recommend to HOPE to award the Contract to Lowest Responsive Bidder. 1.8 Consolidate, log and transmit the Abstract of Quotation to HOPE Prepare Minutes of the Meeting, if necessary; (BAC Chair and Members BAC Office / BAC Secretariat BAC Office) | – | 5 days | |
| Award the contract to Lowest Responsive Bidder and Approve the contract - Abstract of Quotation. 1.10 In case of alternative mode of procurement other than small value procurement, prepare the resolution pertaining to the mode of procurement. (BAC Secretariat BAC Office / HOPE) | – | 1 day | |
| If necessary, consolidate the PRs with the same nature of goods and services. 1.12 Transmit the Abstract of Quotation to Supply office. (BAC Secretariat BAC Office) | – | 1 day |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.