At a glance
- Office: Cagayan State University Gonzaga Campus
- Classification: Highly Technical
- Who may apply: All end-user of purchase request
- Total processing time: 26 days
Requirements
| Requirement | Where to get it |
|---|---|
| Purchase Request | Supply Office |
| Earmarked Purchase Request | Budget Office |
| PPMP | Office of Purchase Request / End-user |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Client submits the properly earmarked purchase request | Organize Pre - Procurement Conference (if necessary). Prepare minutes of the meeting. (BAC Secretariat BAC Office) | – | – |
| Conduct pre-procurement conference with the members, TWG and end-user (BAC Chair and Members Technical Working Group) | – | 7 days | |
| Post invitation to bid or request for intent in PhilGEPS and/or in nationwide-circulated newspaper (broadsheet), website of CSU, conspicuous place of CSU. 4. Organize Pre-Bid Conference. 5. Conduct pre-bid meeting with interested contractors / suppliers / consultants. 6. Schedule and organize meeting for the submission and opening of bids. 7. Prepare minutes of the meeting. 8. Update supplemental Bid bulletin (to be posted in PhilGEPS). 9. Prepare and distribute Bidding Documents. 10. Send invitation letters to COA; two non-government organizations; end-users, TWG; and observers. (BAC Secretariat BAC Office / BAC Chair and Members Technical Working Group) | – | 12 days | |
| Receive SEALED bidding documents from interested bidders marking the date and time they are accepted and logged. 12. Conduct opening of bids and bid evaluation. 13. Prepare minutes of the meeting. (BAC Chair and Members Technical Working Group / BAC Secretariat BAC Office) | – | 1 day | |
| Post-qualify the bidder with lowest calculated bid. (BAC Chair and Members) | – | 1 day | |
| Recommend to the HOPE the award of contract to the bidder with the lowest calculated responsive bid. 16. Prepare minutes of the meeting. (Technical Working Group / BAC Secretariat BAC Office) | – | 2 days | |
| Approve the Resolution / Issue the Notice of award. 18. Contract Preparation and Signing. 19. Approval of contract of Higher Authority. 20. Issue the Notice to Proceed. 21. Post the Notice of Award in PhilGEPS. 22. Post the Notice to Proceed and the approved contract in PhilGEPS. (HOPE / BAC Secretariat BAC Office) | – | 3 days |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.