At a glance
- Office: Cagayan State University Gonzaga Campus
- Classification: Simple
- Who may apply: Students
- Total fees: None
- Total processing time: 30 minutes
Requirements
| Requirement | Where to get it |
|---|---|
| Communication letter | Concerned faculty |
| Data based (GBS) | Registrar Office |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Submission of Request for Grade Rectification | The concerned faculty prepares a formal request letter for grade rectification. The request letter is addressed to the Campus Executive Officer (CEO) through the Registrar's Office and noted by the College Dean. The faculty submits the request to the Registrar's Office for initial processing. (Faculty Member and Dean) | None | 5 minutes |
| Review and Endorsement by the College Dean | The College Dean reviews the request to ensure its validity. If the request is justified, the College Dean endorses it to the CEO for final approval. (Dean) | None | 5 minutes |
| Approval by the CEO | The CEO reviews the endorsed request and evaluates its merit. If the request meets the necessary conditions, the CEO approves the grade rectification. (CEO) | None | 5 minutes |
| Verification by the Registrar's Office | The Registrar's Office verifies the approved request by cross-checking: Student records Grade entries in the official database Any supporting documents related to the grade change Once verified, the request proceeds for rectification. (Registrar Office) | None | 5 minutes |
| Rectification of Grades | The Registrar's Office updates the official student database to reflect the corrected grades. The necessary updates are made to both digital records and printed student transcripts. (College Secretary and College Dean) | None | 5 minutes |
| Documentation and Filing | Copies of the following are filed for documentation and future reference: Approved request letter Rectification records Updated student records The student and faculty involved are notified of the rectification completion. (College Secretary, College Dean and Registrar) | None | 5 minutes |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.