At a glance
- Office: Cagayan State University - Piat Campus
- Classification: Highly Technical
- Who may apply: All end-user of purchase request
- Total processing time: 42 days
Requirements
| Requirement | Where to get it |
|---|---|
| Purchase Request | Supply Office |
| Earmarked Purchase Request | Budget Office |
| PPMP | Office of Purchase Request / End-user |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Client submits the properly earmarked purchase request | Organize Pre -Procurement Conference (if necessary). 1.2 Prepare minutes of the meeting. (BAC Office (BAC Secretariat)) | – | 1 day |
| Conduct pre-procurement conference with the members, TWG and end-user (BAC Office (Technical Working Group)) | – | 1 day | |
| Post invitation to bid or request for intent in PhilGEPS and/or in nationwide-circulated newspaper (broadsheet), website of CSU, conspicuous place of CSU. (BAC Office (Technical Working Group)) | – | 7 days | |
| Send invitation letters to COA; two non-government organizations; end-users, TWG; and observers. (BAC Office (Technical Working Group)) | – | 1 day | |
| Prepare and distribute Bidding Documents. (BAC Office (BAC Secretariat)) | – | – | |
| Organize Pre-Bid Conference. (BAC Office (BAC Secretariat)) | – | – | |
| Conduct pre-bid meeting with interested contractors / suppliers / consultants. (BAC Office (Technical Working Group)) | – | – | |
| Schedule and organize meeting for the submission and opening of bids. (BAC Office (Technical Working Group)) | – | – | |
| Prepare minutes of the meeting. (BAC Office (BAC Secretariat)) | – | – | |
| Update supplemental Bid bulletin (to be posted in PhilGEPS at least 5 C.D. prior to deadline for submission of bids). (BAC Office (Technical Working Group)) | – | – | |
| After the pre-bid conference, prospective bidders prepare their bidding documents (BAC Office (BAC Secretariat)) | – | 12 days | |
| Receive SEALED bidding documents from interested bidders marking the date and time they are accepted and logged. (BAC Office (Technical Working Group)) | – | 1 day | |
| Conduct opening of bids and bid evaluation. (BAC Office (Technical Working Group)) | – | 1 day | |
| Prepare minutes of the meeting. (BAC Office (BAC Secretariat)) | – | – | |
| Post-qualify the bidder with lowest calculated bid. (BAC Office (Technical Working Group)) | – | 2 days | |
| Recommend to the HOPE the award of contract to the bidder with the lowest calculated responsive bid. (BAC Office (Technical Working Group)) | – | 3 days | |
| Prepare minutes of the meeting. (BAC Office (BAC Secretariat)) | – | 1 day | |
| Approve the Resolution / Issue the Notice of award. (HOPE) | – | 3 days | |
| Contract Preparation and Signing. (BAC Office (BAC Secretariat/HOPE)) | – | 3 days | |
| Approval of contract of Higher Authority. (HOPE) | – | 3 days | |
| Issue the Notice to Proceed. (Supply Office) | – | 3 days | |
| Post the Notice of Award in PhilGEPS. (BAC Office (BAC Secretariat)) | – | 1 day | |
| Post the Notice to Proceed and the approved contract in PhilGEPS. (BAC Office (BAC Secretariat)) | – | 1 day |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.