At a glance
- Office: Cagayan State University - Piat Campus
- Classification: Simple
- Who may apply: Faculty and Administrative Personnel
- Total fees: None
- Total processing time: 180 minutes
Requirements
| Requirement | Where to get it |
|---|---|
| Doc. 1 - Purchase Request | Supply Office |
| Doc. 2 - Abstract of Quotation | Bids and Awards Committee |
| Doc. 3 - Purchase Order | Supply Office |
| Doc. 4 - Inspection and Acceptance Report | Supply Office |
| Doc. 5 - Pre Repair Inspection | Supply Office |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Request for PR control numbers | Receives approved purchase request signed by the Campus Executive Officer 1.2. Provides PR control numbers and logs the purchase request 1.3. Forwards the PR to the Budget Office after having seen to the completeness of the required documents (Supply Office (Supply Officer / Staff)) | None | 10 minutes |
| Submit the signed Abstract of quotation, earmarked and approved purchase request | Receives and reviews the signed abstract of quotation. earmarked and approved purchase request. 2.2. Prepares Purchase Order or Job Order provides control numbers and logs the purchase order 2.3. Forwards the PO or Job Order to the Office of the CEO 2.4. Receives approved job order or purchase order from the Accounting Office 2.5 Serves approved job order or purchase order to Suppliers 2.6. Receives delivery of supplies, materials, equipment from suppliers 2.7. Request for inspection and acceptance from the end-users and inspection officer (Supply Office (Staff) Supply Office (Procurement Officer / Staff) Supply Office (Supply Officer / Property Custodian) Supply Office (Supply Officer)) | None | 10 minutes 45 minutes 15 minutes 5 minutes 20 minutes 15 minutes 15 minutes |
| Receives supplies/ materials/ equipment | Issues supplies/ materials/ equipment to end- users 3.2. Prepares disbursement vouchers due to suppliers 3.3. Forwards disbursement vouchers to Accounting Office (Supply Office (Property Custodian/Staff) Supply Office (Supply Officer/ Property Custodian/ Staff) Supply Office (Property Custodian/Staff)) | None | 15 minutes 20 minutes 10 minutes |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.