At a glance
- Office: Cagayan State University Sanchez Mira Campus
- Classification: Highly Technical
- Who may apply: Faculty and Administrative Personnel
- Total fees: none
- Total processing time: 49 days
Requirements
| Requirement | Where to get it |
|---|---|
| Doc.1 - Purchase Request | End-User |
| Doc. 2 - Earmark | Budget Office |
| Doc. 3 - Abstract of Quotation | Bids and Awards Committee |
| Doc. 4 - Purchase Order | Supply Office |
| Doc. 5 - Inspection & Acceptance Report | Supply Office |
| Doc. 6 - RIS, ICS and/or PAR | Supply Office |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Requests for PR Control Number (End-user) | Receives Purchase Request (PR) with attached PPMP, provides control number and logs the PR Forwards the PR to the Budget Office after having seen the completeness of the required form for Earmarking (Supply Officer Supply Staff) | none | 1 day |
| Submits Earmarked Purchase Request (Budget Office) | Receives Earmarked Purchase Request (PR) for approval Approves Purchase Request (PR) and forwards it to the BAC (OCEO Staff HOPE (CEO)) | none | 1 day |
| Submits signed & approved Purchase Request (OCEO / HOPE) | Receives the approved Purchase Request with Earmark and PPMP Checks PPMP and evaluates technical specifications of goods/services/ infrastructure projects. Discusses to determine the mode of procurement. Prepares resolution, RFQ, posts, issues, retrieves, awards, prepares minutes, Abstract of Quotation, approves and transmits. (BAC Secretariat BAC Chair & Members Campus Executive Officer Canvasser CEO's Staff) | none | 15 days |
| Submits signed & approved Abstract of Quotations with the corresponding attachments (Bids & Awards Committee) | Receives and reviews the Abstract of Quotation, BAC Resolution, RFQ, Earmark, and PR Prepares Purchase Order (PO) or Job Order (JO) then provides control number and logs PO/JO Forwards PO/JO to the Accounting Office (Supply Officer Supply Staff) | none | 1 day |
| Submits signed & approved Purchase Order/s with the corresponding attachments (OCEO / HOPE) | Receives the approved PO/JO from CEO's Office Serves the approved PO/JO to supplier/s Monitors delivery Requests the presence of end-user and inspection committee to inspect deliveries Accepts the delivered supplies, materials, and/or equipment (Supply Officer Property Custodian) | none | 30 days |
| Receives supplies / materials / equipment (End-user) | Issues supplies, materials and equipment to end-users Prepares disbursement vouchers due to suppliers Forwards disbursement vouchers to Accounting Office (Property Custodian Admin. Assistant I Supply Staff) | none | 1 day |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.