At a glance
- Office: Campus Registrar Office
- Classification: Complex/Highly Technical
- Who may apply: Graduates/Undergraduate Students
- Total fees: PhP100 per page
- Total processing time: 7 working days(complex) 20 working days(highly technical)
Requirements
| Requirement | Where to get it |
|---|---|
| Document Request Form (DRF) | Registrar's Office |
| Student Clearance | Registrar's Office |
| Clerkship Clearance (for Medicine) | College Dean's Office |
| Form 137(for undergraduate students) | Senior High School previously attended |
| Official Receipt | Cashier's Office |
| Authorization Letter and Photocopy of Valid ID (if requested by a representative) | Client/Representative |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Proceeds to the Registrar's Office | Provides the document request form (DRF) (Registrar's Staff) | None | 1 min |
| Submits the Accomplished DRF, terminal clearance (and clerkship clearance for Med), official receipt, Form 137 (for undergraduate students) | Accepts DRF, official receipt and terminal clearance for the processing of the TOR, Form 137 (for undergraduate students) (Registrar's Staff) | PhP100 per page to be paid at the Cashiers Office | 2 mins |
| Receives the claim stub and returns on the scheduled date to pick-up the TOR. | Provides the claim stub and informs the client of the scheduled date to pick-up the TOR (Registrar's Staff) | None | 2 mins |
| Retrieves and verifies the academic records of students from the system. (Registrar's Staff) | None | 1 day | |
| Prints, reviews, and signs the OTR. (Campus Registrar) | None | 2 mins | |
| The Campus Registrar signs the OTR Campus Executive Officer signs the OTR. Dry seals the OTR (Campus Registrar Campus Executive Officer Registrar's Staff) | None | 1 min | |
| Presents claim stub on the scheduled date to pick-up the TOR | Verifies the claim stub and/or authorization letter; Gives OTR and requests the client to sign the logbook (Registrar's Staff) | None | 2 mins |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.