At a glance
- Office: Central Administration
- Classification: Highly Technical
- Who may apply: All end-user of purchase request
- Total fees: None
- Total processing time: 9 days
Requirements
| Requirement | Where to get it |
|---|---|
| Doc. 1 – Purchase Request | Supply Office |
| Doc. 2 – Earmarked Purchase Request | Budget Office |
| Doc. 3 - PPMP | Office of Purchase Request / End-user |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Client submits the properly earmarked purchase request | Receive approved and earmarked Purchase Request. (BAC Secretariat BAC Office) | None | 1 day |
| Evaluate technical specifications of goods/services/infrastructure projects. If technical specifications are incorrect, PRs shall be returned to the end-users. (BAC Chair and Members BAC Office) | None | – | |
| Prepare and route Resolution to BAC members for signature. (BAC Secretariat BAC Office) | None | 1 day | |
| Prepare the Request for Quotation or pro-forma invoice. (BAC Secretariat BAC Office) | None | 2 days | |
| Send the RFQ to the identified direct supplier of known technical, legal and financial qualifications. (BAC Secretariat BAC Office) | None | – | |
| Retrieve the Request for Quotation. (BAC Secretariat BAC Office) | None | – | |
| Recommend to HOPE to award the contract in favor of the supplier. (BAC Chair and Members BAC Office) | None | 3 days | |
| Award the contract to Lowest Responsive Bidder and Approve the contract - Abstract of Quotation. (HOPE) | None | 1 day | |
| Transmit the Abstract of Quotation to Supply office. (BAC Secretariat BAC Office) | None | 1 day |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.