| Submits claims with supporting documents together with the Budget Utilization Request Status (BURS) and Disbursement Voucher(DV) | Receive BURS, DV and supporting documents (Budget Office Staff BUDGET OFFICE (CENTRAL ADMIN)) | None | 30 minutes |
| Forward the BURS and supporting documents to respective assigned budget officer for processing (Budget Office Staff BUDGET OFFICE (CENTRAL ADMIN)) | None | 30 minutes |
| Check completeness of supporting documents and verify allotment availability Issue checklist for additional supporting document if required (Budget Officer I/Budget Officer II/Budgeting Assistant BUDGET OFFICE (CENTRAL ADMIN)) | None | 30 minutes |
| Obligate amount for indicated purpose,and post BURS in Registry of Allotments and Obligations in the e-Budget System and print sytem generated ORS with assigned number (Admin Aide VI Budgeting Assistant BO I/BO II BUDGET OFFICE (CENTRAL ADMIN)) | None | 3 Hours |
| Certify availability of allotment and sign Box B of the BURS (Budget Officer IV BUDGET OFFICE (CENTRAL ADMIN)) | None | 1 Hour |
| Record the BURS in the Log Book and forwards all the documents to Accounting Office (Admin Aide VI/ Budgeting Assistant BUDGET OFFICE (CENTRAL ADMIN)) | None | 30 Minutes |
| Receives Copies 1-3 of DV, originals of supporting documents and Copies 1-3 of Budget Utilization Request and Status from the Budget Unit. Checks completeness of supporting documents. If complete, evaluate validity of claim, accuracy of amount and completeness of supporting document; Assigns DV number and records in the logbook the DV number and date, payee, particular and amount. If incomplete, returns to the concerned party for compliance. (Sec. 34 of the New Government Accounting System Manual) (Administrative Officer II/ Accountant I ACCOUNTING OFFICE (CENTRAL ADMIN)) | None | 2 hours |
| Forward Copies 1-3 of DV, originals of supporting documents and Copies 1-3 of Budget Utilization Request to the University Accountant (Administrative Officer II/ Accountant I ACCOUNTING OFFICE (CENTRAL ADMIN)) | None | 1 Hour |
| Review DV and supporting documents; Certify cash availability, completeness of supporting documents, and determine if subject to ADA or check (Sign Box B of DV); Forwards the documents to the Processing Staff. (University Accountant ACCOUNTING OFFICE (CENTRAL ADMIN)) | None | 2 Hours |
| Records the DV in the log-book and Forward the DV and supporting documents to the Office of the Vice President for Administration and Finance (Accounting Staff ACCOUNTING OFFICE (CENTRAL ADMIN)) | None | 30 Minutes |
| Receive documents for processing and forward to the Vice-President for Administration and Finance(OVPAF) (Administrative Staff OVPAF) | None | 30 Minutes |
| Review and approves DV.Forward Copies 1-3 of DV, Copy 3 of the ObR and originals of supporting documents to the Receiving/Releasing Staff. (Vice President for Administration and Finance OVPAF) | None | 2 Hours |
| Forward Copies 1-3 of DV, Copy 3 of the ObR and originals of supporting documents to the Cash Unit for check preparation. (Administrative Staff OVPAF) | None | 30 Minutes |
| Receive approved DV, Copy 3 of Budget Utilization Request and originals of supporting documents from OVPAF (Administrative Staff CASHIERING OFFICE) | None | 30 Minutes |
| Verifies completeness of signatories on the DV; Prepare Debit Memo. (Administrative Assistant II Cashier I CASHIERING OFFICE) | None | 30 Minutes |
| Input particulars of Debit Memo in the Financial Data Entry System(Landbank) to credit the amount to the bank account of employee through Payroll Credit System (PaCS); Generate printed copy of PaCS report; Present to VPAF or other authorized signatories. (Administrative Assistant II Cashier I CASHIERING OFFICE) | None | 30 Minutes |
| Review and sign Debit Memo and PaCS Report; Forwards to Releasing/Receiving staff for signature of VPAF/Authorized Representative. (University Cashier -Cashiers Office CASHIERING OFFICE) | None | 2 hours |
| Receive copy of Debit Memo, PaCS Report, DV, BUR and other supporting documents;Record on receiving/releasing logbook. (Administrative Staff OVPAF) | None | 1 hour |
| Receive copy of Debit Memo, PaCS Report, DV, BUR and other supporting documents; Countersign printed PaCS and Debit Memo; Forwards to Receiving/Releasing staff. (Vice-President for Administration and Finance or authorized representative OVPAF) | None | 1 hour |
| Receive copy of Debit Memo, PaCS Report and other supporting documents: Submit the following approved action documents to Landbank of the Philippines (LBP): Three (3) original copies of Debit Memo. Three (3) original copy of PaCS Report. (Administrative Staff CASHIERING OFFICE) | None | 3 Hours |
| Check if claim is already credited by the AGDB to his/her bank account | Inform employees that documents of uploading of payroll was already submitted to the bank and if AGDB already credited the amount of claim to the account of employee. (Administrative Assistant II Cashier I CASHIERING OFFICE) | None | 30 minutes |
