| Submits claims with supporting documents together with the Obligarions Request and Status(ORS) and Disbursement Voucher(DV) | Receive ORS, DV and supporting documents (Budget Office Staff BUDGET OFFICE (CENTRAL ADMIN)) | None | 30 minutes |
| Forward the ORS and supporting documents to respective assigned budget officer for processing (Budget Office Staff BUDGET OFFICE (CENTRAL ADMIN)) | None | 30 minutes |
| Check completeness of supporting documents and verify allotment availability Issue checklist for additional supporting document if required (Budget Officer I/Budget Officer II/Budgeting Assistant BUDGET OFFICE (CENTRAL ADMIN)) | None | 30 minutes |
| Certify availability of allotment and sign Box B of the ORS (Budget Officer IV BUDGET OFFICE (CENTRAL ADMIN)) | None | 1 Hour |
| Record the ORS in the Log Book and forwards all the documents to Accounting Office (Admin Aide VI/ Budgeting Assistant BUDGET OFFICE (CENTRAL ADMIN)) | None | 30 Minutes |
| Receives Copies 1-3 of DV, originals of supporting documents and Copies 1-3 of Obligation Request from the Budget Unit. Checks completeness of supporting documents. If complete, evaluate validity of claim, accuracy of amount and completeness of supporting document; Assigns DV number and records in the logbook the DV number and date, payee, particular and amount. If incomplete, returns to the concerned party for compliance. (Sec. 34 of the New Government Accounting System Manual) (Administrative Officer II/ Accountant I ACCOUNTING OFFICE (CENTRAL ADMIN)) | None | 2 hours |
| Forward Copies 1-3 of DV, originals of supporting documents and Copies 1-3 of Obligation Request to the University Accountant (Administrative Officer II/ Accountant I ACCOUNTING OFFICE (CENTRAL ADMIN)) | None | 30 Minutes |
| Review DV and supporting documents; Certify cash availability, completeness of supporting documents, and determine if subject to ADA or check (Sign Box B of DV); Forwards the documents to the Processing Staff. (University Accountant ACCOUNTING OFFICE (CENTRAL ADMIN)) | None | 2 Hours |
| Prepare LDDAP- ADA based on signed DVs (Accountant I/ Administrative Officer II/ Administative Assistant III ACCOUNTING OFFICE (CENTRAL ADMIN)) | None | 1 Hour |
| Certify LDDAP-prepared (University Accountant ACCOUNTING OFFICE (CENTRAL ADMIN)) | None | 30 Minutes |
| Records the DV in the log-book and Forward the DV, LDDAP-ADA and supporting documents to Office of the Vice President for Administration and Finance (Accounting Staff ACCOUNTING OFFICE (CENTRAL ADMIN)) | None | 30 Minutes |
| Receive documents for processing and forward to the Vice-President for Administration and Finance(OVPAF) (Administrative Staff OVPAF) | None | 30 Minutes |
| Review documents and sign Box D of DV and Approved LDDAP-ADA Payment (Vice President for Administration and Finance OVPAF) | None | 2 Hours |
| Forward approved LDDAP-ADA, DV and other supporting documents to Administrative Service– Cashier’s Office for processing of payment (Administrative Staff OVPAF) | None | 30 Minutes |
| Receive approved LDDAP-ADA, DV and required supporting documents from OVPAF (Administrative Staff CASHIERING OFFICE) | None | 1 Hour |
| Review LDDAP- ADA, and DVs and verify bank details of supplier/employee (Administrative Assistant II Cashier I CASHIERING OFFICE) | None | 5 Minutes |
| Input particulars of LDDAP-ADA in the Financial Data Entry System(Landbank) to credit the amount to the bank account of supplier/employee through Payroll Credit System (PaCS); Generate printed copy of PaCS report; Present to VPAF or other authorized signatories. (Administrative Assistant II Cashier I CASHIERING OFFICE) | None | 25 Minutes |
| Prepare Advice of Check Issued and Cancelled (ACIC); (Administrative Staff II/ Cashier I CASHIERING OFFICE) | None | 1 hours |
| Review LDDAP- ADA prepared, Printed PaCS Report and ACIC;Sign printed PaCS and ACIC; Forwards to Cashiering Office staff for signature of Vice-President for Admina and Finance or authorized representative (University Cashier -Cashiers Office CASHIERING OFFICE) | None | 2 hours |
| Receive copy of ACIC, Printed PaCS, LDDAP-ADA and other supporting documents; Sign printed PaCS and ACIC; Forwards to Cashiering Office (Vice-President for Administration and Finance or authorized representative) | None | 30 Minutes |
| Receive copy of ACIC, Printed PaCS, LDDAP-ADA and other supporting documents: Submit the following approved action documents to Landbank of the Philippines (LBP): Three (3) original copies of LDDAP-ADA Three (3) original copies of ACIC Soft copy of PaCS and Three (3) original printed copies and soft copy (Administrative Staff CASHIERING OFFICE) | None | 3 Hours |
| Prepare LDDAP- ADA based on signed DVs (Accountant I/ Administrative Officer II/ Administative Assistant III ACCOUNTING OFFICE (CENTRAL ADMIN)) | None | 1 Hour |
| Check if claim is already credited by the AGDB to his/her bank account | Inform employees that documents of uploading of payroll was already submitted to the bank and if AGDB already credited the amount of claim to the account of employee. (Administrative Assistant II Cashier I CASHIERING OFFICE) | None | 30 minutes |
