At a glance
- Office: Development Academy of the Philippines
- Classification: Highly Technical
- Who may apply: Engaged person, Officer, and Staff of the DAP
- Total fees: None
- Total processing time: 14 working days, 1 hour and 5 minutes
Requirements
| Requirement | Where to get it |
|---|---|
| APPROVED LETTER OF INVITATION (LOI) | Originating Center |
| ACCOMPLISHED RESOURCE PERSON’S EVALUATION FORM | Originating Center |
| CERTIFICATE OF OUTPUT SUBMITTED AND SERVICES RENDERED | Originating Center |
| ACCOMPLISHED DAP TRANSACTION FORM | Originating Center |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Fills-out DAP Transaction Slip (DTS), assures the completeness of the supporting document and submits the same to Services Front Desk (SFD) staff. | Records, assigns Processing Control Number (PCN), and forwards all documents to the Pre-Audit (Services Front Desk (SFD) staff, Admin Dept (AdmD)) | None | Five (5) minutes |
| Evaluates the payment request documents based on process requirements and forward the same to the Budget Division (BDiv) Note: On the basis that requirements are complete, approved, and there are no concern/s to be acted on by the requestor. Otherwise, the Finance will revert to requestor through SFD to resolve and repeat the process. (Finance Dept (FinD), Accounting Division (ADiv), Pre-Audit staff.) | None | 2.5 working days | |
| Conducts budget related analysis, allocates budget and issues the Budget Utilization Slip (BUS), (Staff of FinD, BDiv) | None | 2 working days | |
| Budget Division Chief signs the BUS | – | – | |
| Forwards to Accounting Division (ADiv) | – | – | |
| Prepares, signs, and issues Disbursement Vouchers (DV), Journal Entry Vouchers (JEV), and tax certificates (Staff of Adiv) | None | 2 working days | |
| Verifies accounting entries, ensures completeness, and signs the DV/JEV (Division Chief of Adiv) | None | 6 hours | |
| Reviews documents, approves the payment through signature in the DV/JEV (FinD, Office of the Department Manager (ODM) & Division Chief of Acctg Division and other designated signatories outside FinD) | None | 1 working day | |
| Logs out documents from the FMIS and forwards to the Treasury Division (TDiv) for check preparation (Staff of FinD, ODM) | None | 1 hour | |
| Verifies payee information, amount accuracy, prepares and issues checks for signing (Staff of TDiv, FinD) | None | 5 hours | |
| Informs authorizers/signatories to check the payment details (Staff of TDiv, FinD) | None | 2 hours | |
| Signs check (FinD, OMD and other designated signatories outside FinD) | None | 4 working days | |
| Updates records in the DTMS and informs RO when the check is available (Staff of TDiv, FinD) | None | 2 hours | |
| Issues a check to the payee (Staff of TDiv, FinD) | None | 1 hour |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.