| Request for approval and signature of the following documents: A. Simple: a. Travel Documents b. Travel request form for personal and official travel c. Travel Order/ Travel Itinerary d. Travel Authority e. Daily Time Records f. Application for Leave of Absence (ALA) g. Letter of Invitation (LOI) h. Request for Monetization of VL/SL i. Payroll j. Project Special Orders k. Memo on Notices/announcements l. Purchase Request m. Service Agreements (Non-Plantilla Personnel) n. Approval of Scholarship Grant | Receive the documents for signature of DAP President, either via email or Data Tracking System (DTS). (Office of the President Project Assistant (Receiving Officer)) | None | 5 Minutes |
| Check the completeness of the documents. Incomplete documents will be returned to the requestor for completion. (Office of the President Project Assistant (Receiving Officer)) | None | 5 Minutes |
| Record documents in the OP Data Management System. 1.4 Simultaneous uploading of documents to OP's Pending for Approval/Signature database (google drive) 1.5 Forward email request to the Technical Officer and HEA and CoS for review. Tag priority concerns as URGENT in the forwarded email. (Office of the President Project Assistant (Receiving Officer) Project Officer (Technical Staff)) | None | 5 Minutes |
| Review documents and provide completed staff work prior to endorsement to DAP President for approval. (Office of the President Project Officer (Technical Staff)/ Head Executive Assistant (Chief of Staff)) | None | 30 Minutes |
| Approval of documents (President and CEO of DAP) | None | 2 working days |
| Process documents by placing/ affixing DAP President's electronic signature on appropriate documents. (Project Officer (Technical Staff)) | None | 5 minutes per document |
| Transmittal of signed and approved documents | Update status of documents in OP's Pending for Approval/Signature Database (Office of the President Project Assistant (Receiving Officer)) | None | 3 Minutes |
| Reverting of signed documents to respective units/Centers via email or Data Tracking System (DTS) (Office of the President Project Officer (Technical Staff) Project Assistant (Receiving Officer)) | None | 5 Minutes |
| Request for approval and signature of the of the following documents: B. Complex: a. Appointment of Plantilla Personnel b. Contracts (e.g.MOA, MOUs, VAS) c. Financial Documents d. (e.g. budget, financial reports, etc.) e. DAP Policies and Issuances (e.g. Memorandum Circulars, Office Orders) | Receive the documents for signature of DAP President, either via email or Data Tracking System (DTS). (Office of the President Project Assistant (Receiving Officer)) | None | 5 Minutes |
| Check the completeness of the documents. Incomplete documents will be returned to the requestor for completion. (Office of the President Project Assistant (Receiving Officer)) | None | 5 Minutes |
| Record documents in the OP's Pending for Approval/Signature Database 1.4 Forward email request to the Technical Officer and HEA and CoS for review. Tag priority concerns as URGENT in the forwarded email. (Office of the President Project Assistant (Receiving Officer)) | None | 5 Minutes |
| Review documents and provide completed staff work prior to endorsement to DAP President for approval. (Office of the President Project Officer (Technical Staff) Head Executive Assistant (Chief of Staff)) | None | 30 Minutes |
| Approval of documents (President and CEO of DAP) | None | 5 working days |
| Process documents by placing DAP President's electronic signature on appropriate documents. (Project Officer (Technical Staff)) | None | 10 minutes per document |
| Transmittal of signed and approved documents via email or DTS | Update status of documents in OP's Pending for Approval/Signature Database (Office of the President Project Assistant (Receiving Officer)) | None | 3 Minutes |
| Reverting of signed documents to respective units/ Centers via email or Data Tracking System (DTS) (Office of the President Project Officer (Technical Staff) Project Assistant (Receiving Officer)) | None | 5 Minutes |
| Request for approval and signature of the of the following documents: C. Highly Technical: a. BAC Documents b. Board Resolutions c. Project Proposals | Receive the documents for signature of DAP President, either via email or Data Tracking System (DTS). (Office of the President Project Assistant (Receiving Officer)) | None | 5 Minutes |
| Check the completeness of the documents. Incomplete documents will be returned to the requestor for completion. (Office of the President Project Assistant (Receiving Officer)) | None | 5 Minutes |
| Record documents in the OP's Pending for Approval/Signature Database 1.4 Forward email request to the Technical Officer and HEA and CoS for review. Tag priority concerns as URGENT in the forwarded email. (Office of the President Project Assistant (Receiving Officer)) | None | 5 Minutes |
| Review documents and provide completed staff work prior to endorsement to the DAP President for approval. (Office of the President Project Officer (Technical Staff) Head Executive Assistant (Chief of Staff)) | None | 3 Hours |
| Approval of documents (President and CEO of DAP) | None | 10 working Days |
| Process documents by placing DAP President's electronic signature on appropriate documents. (Project Officer (Technical Staff)) | None | 7 minutes per document |
| Transmittal of signed and approved documents via email or DTS | Update status of documents in OP's Pending for Approval/Signature Database (Office of the President Project Assistant (Receiving Officer)) | None | 3 Minutes |
| Reverting of signed documents to respective units/Centers via email or Data Tracking System (DTS) (Office of the President Project Officer (Technical Staff) Project Assistant (Receiving Officer)) | None | 5 Minutes |
