At a glance
- Office: City Accounting Office
- Classification: Simple
- Who may apply: LGU Officials and Employees
- Total fees: None
- Total processing time: 42 minutes
Requirements
| Requirement | Where to get it |
|---|---|
| 1.Liquidation Report (4 original copies) | Requesting Office |
| 2. Report of Disbursement (4 original copies) | Requesting Office |
| 3. Paper/electronic plane, boat or bus tickets, boarding pass, terminal fee (1original copy) | Requesting Office |
| 4.Certificate of appearance/attendance (1original copy) | Requesting Office |
| 5. Previously approved itinerary of travel (1 original copy) | Requesting Office |
| 6. Revised itinerary of travel, if applicable (1 original copy) | Requesting Office |
| 7. Reimbursement Expense Receipt (RER) (1original copy) | Requesting Office |
| 8. OR in case of refund of excess cash advance (1original copy) | Requesting Office |
| 9. Certificate of Travel Completed (1original copy) | Requesting Office |
| For reimbursement of actual expenses in excess of prescribed rate: 1. Certification by LCE as to the absolute necessity of the expenses (1 original copy) | Requesting Office |
| 2. Hotel room bills with official receipts (1original copy) Note: cert/affidavit of loss shall not be considered as an appropriate replacement for the required hotel/lodging bills and receipts | Requesting Office |
| For Local travel: 1. Hotel room/lodging bills with official receipts in the case of official travel to places within 50-km radius from the city or municipality where their permanent official station is located, if the travel allowances being claimed include the hotel room/lodging rate (1 original copy) | Requesting Office |
| For foreign travel: 1. Narrative report on trip undertaken/report on participation (1 original copy) | Requesting Office |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Submit Liquidation Report for cash advance together with the required supporting documents to the City Accounting Office | Receive the Liquidation Report with attached supporting documents and forward to the assigned Audit Analyst for pre-audit (Administrative Clerk CAO) | None | 2 Minutes per DV |
| Pre-audit of Liquidation for Cash advance Conditional Step: If with lacking supporting documents, return to requesting office for compliance (Audit Analyst CAO) | None | 15 Minutes per DV depending on the nature of cash advance liquidated | |
| Assigned reference number to pre-audited liquidation report and submit to authorized signatory for approval (Audit Analyst CAO) | None | 5 Minutes | |
| Approval of Liquidation Report (City Accountant or Officer in Charge CAO) | None | 5 Minutes per DV | |
| Record approved liquidation of cash advances in the books of accounts | Record approved liquidation of cash advances in the books of accounts 2.1 Inform employee if liquidation is in order (Accounting Clerk CAO) | None | 15 minutes per DV |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.