| Request for the repair of motor vehicle | Receive and check the vehicle (Mechanic/ Technician) | None | 1 Hour |
| Prepare Spot and Pre-inspection Report after determining the spare parts needed and endorse to the requesting client (Engineer I) | – | 30 Minutes |
| Submit approved PR | Receive and check if the request is within the APP through Procurement Information Management System (PIMS) and indicate PR number 2.1 Advice the supply officer to endorse the PR to the Bids and Awards Committee for inclusion of BAC meeting and determining the Mode of Procurement (Clerk (Procurement Section)) | None | 5 Minutes |
| Conditional Step After BAC meeting: 3. If Public Bidding, the BAC Secretariat will prepare the Invitation to Bid (ITB), Postings on PhilGeps and Agency Website 3.1 If Above 50,000.00, BAC Secretariat will return the PR to the Requisitioning Office for PhilGeps posting (Clerk (Procurement Section)) | – | – |
| If Small Value Procurement; prepare Request for Quotation, signed by GSO Department Head then distribute to the three (3) canvassers | None | 15 Minutes |
| Submit the quoted RFQ to BAC | None (Requisitioning Office) | None | 5 Minutes |
| Process Abstract of Quotation, Purchase Order and Certification on Appropriation, Funds and Obligation of Allotment until approved | None (Requisitioning Office) | None | 1 Day |
| Submit P.O duly approved by the City Mayor with attached PR, Canvass and approved Abstract of Quotation documents to GSO | Receive and check P.O 6.1 Indicate P.O number 6.2 Serve Purchase Order to the winning supplier (Clerk (Procurement Section)) | – | 2 Minutes |
| Receive and check P.O 6.1 Indicate P.O number 6.2 Serve Purchase Order to the winning supplier | – | 3 Minutes |
| Conditional Case 6.a. if within Panabo City 6.b. if outside Panabo City (Clerk (Procurement Section)) | – | 2 Hours |
| Conditional Case 6.a. if within Panabo City 6.b. if outside Panabo City (Clerk (Procurement Section)) | – | 1 Day |
| Delivery of parts from the winning supplier / bidder | Receive and Inspect the delivered supplies as to quantity, quality and specifications, in conformity with Terms and Conditions as specified in the Purchase Order 7.1 Affix signature on the delivery receipt/ Charge Invoice 7.2 Encode all delivered items for Summary of Supplies and Materials Issued (Warehouseman (Motorpool Section)) | None | 2 Hours |
| Prepare RIS duly signed by supply officer and Dept. Head | None (Requisitioning Office) | None | 15 Minutes |
| Submit RIS to GSO Inventory and Warehouse Section | Receive and check the RIS (Clerk (Inventory and Warehouse Section)) | None | 5 Minutes |
| Prepare the spare parts needed and endorse to the mechanic (Warehouseman (Motorpool Section Section)) | – | 15 Minutes |
| Repair the damage (Mechanic/ Technician) | – | Minor Repair (Max. 2 Days) Major Repair (Max. 10 Days) |
| Conduct Test Drive (Mechanic/ Technician) | – | 30 Minutes |
| Pull-out the repaired unit | Prepare gate pass and release the unit (Clerk (Motorpool Section Section)) | – | 5 Minutes |
