| Submit the approved required document to the Employees Welfare and Benefits Unit *Make sure the CS Form No. 6 are properly filled out and approved by the Department 1.1 Receive the 4 blank copies of Clearance Form | Receive and verify the required document and check for completeness and correctness 1.1 Advice the client how to obtain the approval of the form and start processing the request 1.2 Release 4 copies of blank Clearance Form (CS Form No. 7, Revised 2018) (Administrative Staff Employees Welfare and Benefits Unit, CHRMO) | None | 30 Minutes |
| Obtain the signature of the clearing officers/officials and agency head (City Mayor) | Clear the employee from work-related accountabilities 2.1 Clear the employee from money and property accountabilities, to wit a. Supply and Property and Mgt. Services b. Human Resource Welfare & Assistance c. Agency-accredited Union/Cooperative d. Library Services e. Financial Services f. Transaction, Processing & Billing Services g. Payroll & Remittances h. Scholarship i. Internal Affairs Office/Legal Affairs Office/Administrative Investigation Committee j. Final Approval (Immediate Supervisor, Head of Office, Department Head CGSO, Department Head CHRMO, Union President PCHGEA, Cooperative Manager PCGEMPC, Executive Assistant IV CMO, Department Head CTO, Department Head CAO, Department Head CHRMO & CAO, Department Head CADO, Department Head CLO, City Mayor Agency Head) | None | 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 1 Day |
| Submit the 4 copies of signed Clearance Form (CS Form No. 7, Revised 2018) * Make sure the approval of all clearing officers/officials and agency head are obtained. | Receive and verify the required documents and check for completeness and correctness 3.1 Advice the client on the process and endorse to payroll section for preparation of voucher 3.2 Prepare the Disbursement voucher 3.3 Certify the statement in the disbursement voucher 3.4 Endorse the prepared voucher to the City Accountant 3.5 Certify the allotment obligated 3.6 Certify the availability of fund/s 3.7 Approve the payment of indicated statement (Administrative Staff Employees Welfare and Benefits Unit, CHRMO, Administrative Staff Payroll Unit, CHRMO, Department Head CHRMO, Clerk CHRMO, Department Head CAO, Department Head CTO, Department Head CADO) | None | 35 Minutes, 30 Minutes, 20 Minutes, 30 Minutes, 2 Hours, 2 Hours, 2 Hours |
| Claims terminal leave benefits | Release the terminal leave benefits (Disbursing Officer Cash and Check Disbursement Unit, CTO) | None | 2 Hours |
