At a glance
- Office: Quezon City Local Government
- Classification: Simple
- Who may apply: City Councilors Suppliers/Contractors Concerned City Departments/Offices
- Total processing time: 5 days 1 hour 21 minutes*
Requirements
| Requirement | Where to get it |
|---|---|
| Purchase Request (PR) | End-user |
| Purchase Order (PO)/Supply Delivery Agreement (SDA) | Procurement Department |
| Work and Financial Plan (WFP) | – |
| Obligation Request (OBR) | – |
| Project Procurement Management Plan (PPMP) | – |
| Distribution List | – |
| Amendatory PPMP (if needed) | – |
| Augmentation | – |
| Justification | – |
| Requisition Issue Slip (RIS) | – |
| Deed of Donation | – |
| Acknowledgment Receipt for Equipment (ARE)/Sub-ARE | – |
| Delivery Receipt | – |
| Sales Invoice | – |
| Official Receipt (OR) | – |
| Acceptance | – |
| Inspection Report | – |
| Certificate of Due Diligence (if needed) | – |
| Cost Derivation (if needed) | – |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Submission of documents at Receiving Area. | Receives and records document/s in the Documents Tracking System for Reference/ Control Number. Transmits to the Fiscal Management Division. (Assigned Staff Administrative Division) | None | 5 minutes |
| Conducts Complete Staff Work - Coordination with concerned City Councilor, city department/office - Inspection - Attend Product Demo and Procurement Activities - Check project status, PPMP inclusion Others (Distribution List) Request for inspection, if needed (Assigned Staff Fiscal Management Division) | – | 5 days | |
| Prepares appropriate financial documents (Assigned staff Fiscal Management Division) | None | 30 minutes | |
| Reviews, initials appropriate financial documents (Chief Administrative Officer/Acting Head Fiscal Management Division) | None | 10 minutes | |
| Approves/signs appropriate financial documents (City Administrator) | None | 30 minutes* | |
| Releases signed documents (Assigned Staff/Records Officer Administrative Division) | None | 5 minutes | |
| Follow-up. | Informs requesting party status of documents. (Assigned Staff Administrative Division and/or Fiscal Management Division) | – | 1 minute |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.