At a glance
- Office: Quezon City Local Government
- Classification: Simple, Complex
- Who may apply: City departments/offices and concerned national government agencies with city government-issued service vehicle/equipment
- Total fees: P400.00 P250.00
- Total processing time: 14 days 23 minutes*
Requirements
| Requirement | Where to get it |
|---|---|
| Letter request of concerned city department/office/NGA; | End-user |
| Photocopy of Acknowledgement Receipt for Equipment (ARE) or sub-ARE | Issued by the City General Services Dept. |
| Photocopy of OR/CR | Issued by the Land Transportation Office |
| Photocopy of service vehicle/equipment | End-user |
| Letter-request of concerned city department/office; (Loss) | End-user |
| Affidavit of Loss executed by concerned employee | End-user |
| Letter-request of concerned city department/office; (Damage/Expiration) | End-user |
| Original fleet card (Damage/Expiration) | End-user |
| Increase on fuel limit and closure of fleet card: letter request, original fleet card | End-user |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Submits letter-request with supporting documents as warranted. | Receives and encodes document/s in the Documents Tracking System for Reference/Control Number. Routes to the Management and Organization Division. (Assigned Staff Administrative Division) | None | 5 minutes |
| Conducts Complete Staff Work on request. Submits evaluation report and appropriate action document/s. (Assigned Staff Management and Organization Division) | None | 2 days | |
| Reviews evaluation report and appropriate action document/s. Recommends final action to the City Administrator. (Chief Administrative Officer Management and Organization Division) | None | 1 day | |
| Approves/signs action document/s. (City Administrator) | None | 1 day * | |
| Release of signed action document/s if warranted. (Assigned Staff Management and Organization Division Or Assigned Staff/Releasing Officer Administrative Division) | None | 1 minute | |
| Coordinates with service provider on issuance and delivery of new fleet card. (Assigned Staff Management and Organization Division) | None | 10 days | |
| Release of fleet card. | Secures Order of Payment prior to release of fleet card. (Assigned Staff or Chief Administrative Officer Management and Organization Division) | None | 1 minute |
| Pays at the City Treasurer’s Office. Returns to the Office of the City Administrator and presents Official Receipt. (Assigned Staff City Treasurer’s Office) | Damaged Fleet Card = P250.00 Lost Fleet Card = P400.00 | 15 minutes | |
| Release new fleet card. (Assigned Staff Management and Organization Division) | None | 1 minute |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.