At a glance
- Office: Quezon City Local Government
- Classification: Simple
- Who may apply: Suppliers / Contractors with Retention money withheld by the City
- Total fees: None
- Total processing time: 20 hours and 30 mins
Requirements
| Requirement | Where to get it |
|---|---|
| Disbursement Vouchers, Sales Invoice, Purchase Order, Delivery Receipt, Request Letter for release of 10% Retention and Certification of Good Condition and Quality of items delivered. | Originating Office / Individual |
Steps
| What you do | What the office does | Fee | Time |
|---|---|---|---|
| Submits required documents to Fiscal Management and Control Division (FMCD) | Receives required documents and prepares Disbursement Voucher (DV) with notation of the supporting documents attached (Fiscal Management and Control Division (FMCD)) | None | 4 hours |
| Forwards to the Financial Account and Analysis Division (FAAD) the Disbursement Voucher (DV) for verification of the account being claimed / refunded (Fiscal Management and Control Division (FMCD)) | None | 4 hours | |
| Verifies if the account being claimed / refunded is recorded as withheld and is still available for refund by indicating on the Disbursement Voucher claim the Journal Entry Voucher (JEV) number, Treasury Voucher (TV) number and the Subsidiary Ledger (SL) code of the said account. (Financial Account and Analysis Division (FAAD)) | None | 4 hours | |
| The Disbursement Voucher (DV) will be initialed by the FAAD division Head (Financial Account and Analysis Division (FAAD) Head) | None | 15 mins. | |
| Forwards the Disbursement Voucher claim on the account withheld to the FMCD receiving section for audit and processing. (Financial Account and Analysis Division (FAAD) personnel) | None | 4 hours | |
| Disbursement Voucher undergo processing / audit (Fiscal Management and Control Division (FMCD)) | – | 4 hours | |
| Disbursement Voucher for refund signed by the City Accountant or Asst. City Accountant depending on the amount of refund (City Accountant Asst. City Accountant) | None | 4 hours | |
| Releases Disbursement Voucher for refund to the applicant (FMCD Releasing Clerk) | None | 15 mins. |
Source
Read from the office's Citizen's Charter by Muse Spark. Fees and steps change: check the PDF and the office before you go.