Preparation of salary payroll and other benefits per college / office

At a glance

Office: Cagayan State University - Solana-Lara Campus
Classification: Simple
Who may apply: Faculty, Personnel
Total fees: None
Total processing time: 3 days

Requirements

Requirement	Where to get it
Daily Time Record (DTR)	HR Office
Application for Leave	HR Office
Summary of Attendance (F-HRMO-3506)	HR Office

Steps

What you do	What the office does	Fee	Time
The client requests his/her printed DTR from the HR Office, accomplishes the DTR, and submits it to the HRMO through his/her immediate supervisor not later than the 3rd working day of the month. In case of travels on OB or OT, Travel Orders & Certificate of Appearance must be attached to the DTR. 2. The client receives his/her salary through his/her bank account.	The HR staff receives the DTRs and checks the completeness of the data reflected in the DTR including Travel Orders & Cert. of Appearance. 2. The HR Staff posts absences; tardiness/ under time in the leave card on the same day, and make a Summary of Report Attendance, reflecting leave of absence w/out pay for deduction. 3. The HR staff prepares a summary list of employees w/out DTR’s & supporting papers. 4. The HRMO reviews and certifies the correctness of summary of attendance. 5. The Payroll Incharge prepares the payroll, voucher for salaries, Pay Slips, & Remittances for GISI; Philhealth, HDMF, BIR and Bank Loans. 6. The HRMO check/validates the payroll prepared. 7. The Chief Adm. Officer signs the payroll 8. The HR Staff record & release the payroll, vouchers and remittances and forward to the Budget Office 9. The Budget Office prepares for the Obligation and Request Status and determines the fund code they used to pay salaries of the employees 10. The Budget office sends the obligated disbursement vouchers to the Accounting Office 11. The Accounting Office receives the transactions, and the Clerk responsible for the processing of salaries will be the one to review and finalize the amount before it will be signed by the University Accountant 12. The Processing Clerk logs the documents once it is signed by the University Accountant and forwards it to the person-in-charge of ADA/LDAP. 13. One the transactions has been issued ADA/LDAP, the processing clerk will forward the documents to the University Finance Management Officer (CFMO) for her initials beside the name of the VicePresident for Administration and Finance 14. The staff of CFMO records and disposes the documents to the Cashier’s Office for recording and proper issuance of CHECKs and signing of ADAs/LDAPS 15. The University Cashier will review and signs the LDAPs/ADAs and CHECKS. 16. The staff of the Cashier’s Office sends the signed CHECKs, VOUCHERS, ADAs/LDAPS to the Office of the Vice-President for Administration and Finance for final reviewing and signing. 17. The Office of the Vice-President for Administration and Finance accepts all the documents. The VPAF Financial Analyst reviews all the documents before the VPAF signs all the documents. 18. The VPAF staff returns all the documents to the Cashier’s Office once it is completely signed by the VPAF. 19. The Cashier’s Office will go to bank to deposit the LDAPs/ADAs and to encash checks which will put into a pay slip. (HR Staff, HRMO, CAO HR Office)	None	3 working days

What you do

What the office does

Fee

Time

The client requests his/her printed DTR from the HR Office, accomplishes the DTR, and submits it to the HRMO through his/her immediate supervisor not later than the 3rd working day of the month. In case of travels on OB or OT, Travel Orders & Certificate of Appearance must be attached to the DTR. 2. The client receives his/her salary through his/her bank account.

The HR staff receives the DTRs and checks the completeness of the data reflected in the DTR including Travel Orders & Cert. of Appearance. 2. The HR Staff posts absences; tardiness/ under time in the leave card on the same day, and make a Summary of Report Attendance, reflecting leave of absence w/out pay for deduction. 3. The HR staff prepares a summary list of employees w/out DTR’s & supporting papers. 4. The HRMO reviews and certifies the correctness of summary of attendance. 5. The Payroll Incharge prepares the payroll, voucher for salaries, Pay Slips, & Remittances for GISI; Philhealth, HDMF, BIR and Bank Loans. 6. The HRMO check/validates the payroll prepared. 7. The Chief Adm. Officer signs the payroll 8. The HR Staff record & release the payroll, vouchers and remittances and forward to the Budget Office 9. The Budget Office prepares for the Obligation and Request Status and determines the fund code they used to pay salaries of the employees 10. The Budget office sends the obligated disbursement vouchers to the Accounting Office 11. The Accounting Office receives the transactions, and the Clerk responsible for the processing of salaries will be the one to review and finalize the amount before it will be signed by the University Accountant 12. The Processing Clerk logs the documents once it is signed by the University Accountant and forwards it to the person-in-charge of ADA/LDAP. 13. One the transactions has been issued ADA/LDAP, the processing clerk will forward the documents to the University Finance Management Officer (CFMO) for her initials beside the name of the VicePresident for Administration and Finance 14. The staff of CFMO records and disposes the documents to the Cashier’s Office for recording and proper issuance of CHECKs and signing of ADAs/LDAPS 15. The University Cashier will review and signs the LDAPs/ADAs and CHECKS. 16. The staff of the Cashier’s Office sends the signed CHECKs, VOUCHERS, ADAs/LDAPS to the Office of the Vice-President for Administration and Finance for final reviewing and signing. 17. The Office of the Vice-President for Administration and Finance accepts all the documents. The VPAF Financial Analyst reviews all the documents before the VPAF signs all the documents. 18. The VPAF staff returns all the documents to the Cashier’s Office once it is completely signed by the VPAF. 19. The Cashier’s Office will go to bank to deposit the LDAPs/ADAs and to encash checks which will put into a pay slip. (HR Staff, HRMO, CAO HR Office)

None

3 working days

Preparation of salary payroll and other benefits per college / office

At a glance

Requirements

Steps

Source

Government

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