Procurement

Office: Cagayan State University - Solana-Lara Campus
Classification: Highly Technical
Who may apply: Faculty and Administrative Personnel
Total fees: None
Total processing time: 10 days, 3 hours and 10 minutes

Faculty and staff can acquire supplies, materials and equipment.

At a glance

Requirement	Where to get it
Doc. 1 – Purchase Request	Supply Office
Doc. 2 – Abstract of Quotation	Bids and Awards Committee
Doc. 3 – Purchase Order	Supply Office
Doc. 4 – Inspection and Acceptance Report	Supply Office
Doc. 5 – Pre Repair Inspection	MIS Office

What you do	What the office does	Fee	Time
Request for PR control numbers	Receives approved purchase signed by the CEO 1.2 Provides PR control numbers and logs the purchase request 1.3 Forwards the PR to the Budget Office after having seen to the completeness of the required documents (Supply Officer, Property Custodian Supply Office)	None	2 minutes
Submit the signed Abstract of quotation, earmarked and approved purchase request	Receives and reviews the signed abstract of quotation. earmarked and approved purchase request. 2.2 Prepares Purchase Order or Job Order provides control numbers and logs the purchase order 2.3 Forwards the PO or Job Order to the Office of the CEO 2.4 Receives approved job order or purchase order from the Accounting Office 2.5 Serves approved job order or purchase order to suppliers 2.6 Receives delivery of supplies, materials, equipment from suppliers 2.7 Request for inspection and acceptance from the end-users and inspection officer (Supply Officer Supply Office)	None	45 minutes
Receives supplies/ materials/ equipment	Issues supplies/materials/equipment to end-users 3.2 Prepares disbursement vouchers due to suppliers 3.3 Forwards disbursement vouchers to Accounting Office (Supply Officer, Property Custodian Supply Office)	None	3 days