Procedures for the Re-Issuance of Diploma | CSU (unofficial RE:GOV concept) · RE:GOV

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GOVPH · Republic of the Philippines

Procedures for the Re-Issuance of Diploma

Office: Campus Registrar Office
Classification: Highly Technical
Who may apply: Graduates
Total fees: PhP300
Total processing time: 30 working days

Graduates get a re-issued diploma.

At a glance

Requirement	Where to get it
Document Request Form (DRF)	Registrar's Office
Authorization Letter and Photocopy of Valid ID(if requested by a representative)	Client/Representative
NOTARIZED AFFIDAVIT OF LOSS OR NON-POSSESSION OF DIPLOMA. The affidavit could include reasons such as the original diploma is lost, damaged, misplaced, or any other pertinent explanation.	Client will prepare the affidavit for notarization by a notary public.
Official Receipt

What you do	What the office does	Fee	Time
Proceeds to the Registrar's Office	Provides the document request form (DRF) (Registrar's Staff)	None	1 min
Submits Accomplished DRF and official receipt	Accepts DRF and official receipt. (Registrar's Staff)	P300 to be paid at the Cashiers Office	2 mins
Receives the claim stub and returns on the scheduled date to pick-up the diploma.	Gives the claim stub and informs the client of the scheduled date to pick-up the TOR (Registrar's Staff)	None	2 mins
	Prints the diploma (Registrar's Staff)	None	2 mins
	Reviews, and initially signs the Diploma (Campus Registrar)	None	2 mins
Waits for the notification regarding the availability of the diploma	Signs the diploma (Campus Executive Officer; University Registrar; University President)	None	30 working days (depending on the availability of the signatories)
	Retrieves the diploma from the signatories (Campus Executive Office, University Registrar, and the University President) Dry seals the Diploma and contact the requesting client. (Registrar's Staff)	None	–
Presents claim stub on the scheduled date to pick-up the Diploma	Releases the diploma and requests the client to sign the logbook (Registrar's Staff)	None	2 mins