Issuance of Clearance (Maternity Leave, and Separation from the Service) | Panabo (unofficial RE:GOV concept) · RE:GOV

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GOVPH · Republic of the Philippines

Province of Davao del NorteCity Government of PanaboServing the people of Panabo, the Banana Capital of the Philippines

Issuance of Clearance (Maternity Leave, and Separation from the Service)

Employees applying for maternity leave or separation from service get a clearance to process their monetary and terminal leave benefits.

At a glance

Office: City Human Resource Management Office
Classification: Complex
Who may apply: All incumbent employees All separated employees
Total fees: None
Total processing time: 5 Days, 2 Hours, 25 Minutes

Requirements

Requirement	Where to get it
Leave Form (Civil Service Form No. 6 Revised 2020)) (4 original copies) - Application for Maternity Leave	City Human Resource Management Office - Information Desk
Pregnancy Verification Medical Certificate	Employee's Attending Physician
Medical Certificate indicating fit work - Upon resume to work for Maternity Leave

Steps

What you do	What the office does	Fee	Time
Submit the approved required document to the Employees Welfare and Benefits Unit *Make sure the CS Form No. 6 are properly filled out and approved by the Department 1.1 Receive the 4 blank copies of Clearance Form	Receive and verify the required document and check for completeness and correctness 1.1 Advice the client how to obtain the approval of the form and start processing the request 1.2 Release 4 copies of blank Clearance Form (CS Form No. 7, Revised 2018) (Administrative Staff Employees Welfare and Benefits Unit, CHRMO)	None	30 Minutes
Obtain the signature of the clearing officers/officials and agency head (City Mayor)	Clear the employee from work-related accountabilities 2.1 Clear the employee from money and property accountabilities, to wit a. Supply and Property and Mgt. Services b. Human Resource Welfare & Assistance c. Agency-accredited Union/Cooperative d. Library Services e. Financial Services f. Transaction, Processing & Billing Services g. Payroll & Remittances h. Scholarship i. Internal Affairs Office/Legal Affairs Office/Administrative Investigation Committee j. Final Approval (Immediate Supervisor, Head of Office, Department Head CGSO, Department Head CHRMO, Union President PCHGEA, Cooperative Manager PCGEMPC, Executive Assistant IV CMO, Department Head CTO, Department Head CAO, Department Head CHRMO & CAO, Department Head CADO, Department Head CLO, City Mayor Agency Head)	None	2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 2 Hours, 1 Day
Submit the 4 copies of signed Clearance Form (CS Form No. 7, Revised 2018) * Make sure the approval of all clearing officers/officials and agency head are obtained.	Receive and verify the required documents and check for completeness and correctness 3.1 Advice the client on the process and endorse to payroll section for preparation of voucher 3.2 Prepare the Disbursement voucher 3.3 Certify the statement in the disbursement voucher 3.4 Endorse the prepared voucher to the City Accountant 3.5 Certify the allotment obligated 3.6 Certify the availability of fund/s 3.7 Approve the payment of indicated statement (Administrative Staff Employees Welfare and Benefits Unit, CHRMO, Administrative Staff Payroll Unit, CHRMO, Department Head CHRMO, Clerk CHRMO, Department Head CAO, Department Head CTO, Department Head CADO)	None	35 Minutes, 30 Minutes, 20 Minutes, 30 Minutes, 2 Hours, 2 Hours, 2 Hours
Claims terminal leave benefits	Release the terminal leave benefits (Disbursing Officer Cash and Check Disbursement Unit, CTO)	None	2 Hours