Disbursement voucher – procurement of GOOD, infrastracture projects, and consultancy services | QC (unofficial RE:GOV concept) · RE:GOV

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Republic of the PhilippinesQuezon City GovernmentServing the people of Quezon City

Disbursement voucher – procurement of GOOD, infrastracture projects, and consultancy services

Disbursement vouchers for goods, infrastructure and consultancy services are audited for payment.

At a glance

Office: Quezon City Local Government
Classification: Complex
Who may apply: Quezon City Officials and employees, Contractors, Suppliers and Others
Total fees: None
Total processing time: 3 days

Requirements

Requirement	Where to get it
Obligation Request Slip (OBR)	City Budget Department
Purchase Order / Infrastructure Project – Bidding Documents	Procurement Department (BAC)
Inspection Report / Progress Billing	CGSD / Engineering Department
Certificate of Completion & Acceptance Report (INFRA)

Steps

What you do	What the office does	Fee	Time
City Budget Department Transmittal of Bidding Documents from BAC Goods / BAC Infrastructure	– Attached checklist, Initial evaluation of completeness of documents – Receives, records and designates accounting no. for all incoming DVs – Forward DVs to respective pre – audit team in – charge (FMCD RECEIVING Receiving / Office Aide)	None	1 day
	– Examiner checks the Disbursement Voucher if supporting documents are complete and valid – Checks computation of taxes – Writes carded and close the amount involved. Initials (FMCD PRE – AUDIT TEAM (Fiscal Examiners, Audit Analyst and Office Aides))	None	1 day
	– Checks charging of Account – Obligates fund /Encodes – Initials (FMCD FUND CONTROL SECTION (Fiscal Examiner, Audit Analyst))	None	–
	– Checks & Reviews completeness of supporting documents and charging of account /Initials (FMCD Assistant Division Head)	None	–
	Final Review / Initial (FMCD Division Head)	None	1 day
	Signs Box A (CITY ACCOUNTANT / Assistant City Accountant)	None	–
Released processed Payroll/ Disbursement Voucher	Transmit from Financial Management Unit (FMU) to the City Treasurer’s Office (FMCD Releasing Clerk)	None	–
Send request via E-mail account: accountingdepartment@ Quezoncity.gov.ph (ATTN: FMCD) For Certification of Availability of Funds, 1% Retention on Disbursement claims	Check Database records vs requesting agency / personnel for veracity of information (Fiscal Examiners, Audit Analyst, Office Aides)	None	1 day
	Final Review / Affix Initial (FMCD Division Head)	None	–
	Affix Signature (City Accountant)	None	–

Disbursement voucher – procurement of GOOD, infrastracture projects, and consultancy services

At a glance

Requirements

Steps

Source

Government

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