| INQUIRY 1. Check programs offered by DAP-GSPDM at the DAP and/or GSPDM website or by calling (02) 8-631-2167. | Provide basic information on the programs offered by DAP-GSPDM. (GSPDM Staff) | None | 10 minutes |
| Refer to the Office of the Academy Registrar for admission inquiries. (Admission Officer GSPDM) | None | 10 minutes |
| Payment of matriculation fees | Acknowledge receipt of proof of payment. (GSPDM Finance-Treasury) | As specified in program/ course Schedule of Matriculation | Varies depending on the program/ course Academic Calendar and Schedule of Matriculation |
| Participation in the actual run of the program courses and completion of courses requirements | Deliver the course on specified duration and schedule (GSPDM) | As specified in program/ course Academic Calendar | Varies depending on the program/ course Academic Calendar |
| Obtain course certificate / diploma / degree | Submit duly signed Grade Sheets to the Academy Registrar and request for appropriate certificates (GSPDM Academy Registrar) | As specified in Academic Calendar | Varies depending on the Academic Calendar |
| Participation in the Commencement Exercises | Conduct the Commencement Exercises on specified duration and schedule (GSPDM) | As specified in Academic Calendar | Varies depending on the Academic Calendar |
| Requisition of academic credentials such as diploma, TOR, among others | Refer to the Office of the Academy Registrar (GSPDM Academy Registrar) | None | 10 minutes |
| Check programs offered by DAP-GSPDM at the DAP and/or GSPDM website or by calling (02) 8-631-2119. | Provide basic information on the programs offered by DAP-GSPDM. (GSPDM Staff GSPDM) | None | 10 minutes |
| Letter of Intent - Inform the client to send a letter or email containing the details of the inquiry and intent to have an exploratory meeting for GSPDM to formally accept and address the same. (GSPDM Staff GSPDM) | None | 10 minutes |
| Take note of the inquiry and notify responsible Learning Management Team (LMT). (GSPDM Staff GSPDM) | None | 5 minutes |
| Submit Letter of Intent addressed to the Dean regarding the customized program and request for an exploratory meeting | Schedule and prepare for exploratory meeting. (GSPDM Staff GSPDM) | None | 10 minutes |
| Discuss agency requirements and other pertinent details on the partnership. | Provide brief orientation on DAP, the Graduate School, and its current program offerings. (Dean GSPDM) | None | 30 minutes |
| Discuss possible terms of reference. (Program Manager (PM) GSPDM) | None | 30 minutes |
| Receive proposal for initial review and provide feedback. | Draft and submit technical and financial proposals based on agreements during the exploratory meeting. (PM GSPDM) | None | 3 days for existing programs; 7 days for new programs |
| Revise the proposal based on the client’s initial comments. (PM GSPDM) | None | 1 day |
| Set the schedule of meeting to present the final proposal. (PM GSPDM) | None | 10 minutes |
| Attend the meeting and provide feedback on the final proposal, if any. | Present the final proposal. (PM) | None | 30 minutes |
| Take note of the client’s comments. Negotiate terms that are amenable to both parties. (Dean/PM GSPDM) | None | 30 minutes |
| Revise the proposal based on agreements during the final proposal presentation. (GSPDM) | None | 7 working days |
| Submit to client (GSPDM) | – | 1 working day |
| Receipt of Acceptance from client. | Receipt of Letter of Acceptance and/or Notice to Proceed from the client. (Client) | None | 1 day |
| Review draft MOU/MOA/LOC. | Draft MOU/MOA/LOC and supporting documents and endorse to DAP Finance and Legal Offices for initial review. (LMT Finance Officer Legal Officer GSPDM) | None | 3 days |
| Send copy of the draft MOU/MOA/LOC to client for review. (LMT GSPDM) | None | 10 minutes |
| Provide comment or feedback, if any. | Incorporate in the draft MOA/MOU/LOC the proposed revisions by DAP Legal Officer and client, and revert to both parties for final review. (LMT GSPDM) | None | 5 days for DAP; 5 days for client |
| Once approved by both parties, proceed with MOU/MOA/LOC signing (9 copies for MOU/MOA and at least 3 copies for LOC). (LMT and Various Centers) | None | 3 days for DAP; 3 days for client |
| Return all signed MOU/MOA/LOC to the LMT. | Notarize 9 copies of MOU/MOA and provide client with 2 copies. LOC need not be notarized. (LMT GSPDM) | None | 3 days |
| Inform the Office of the Academy Registrar of the necessary enrolment arrangements. (LMT GSPDM) | None | 10 minutes |
| Request Billing Statement from Finance-Treasury for MOA payment tranche | Requisition of Billing Statement to Finance-Treasury (LMT GSPDM and Finance-Treasury) | As specified in MOA payment tranches | Varies depending on MOA payment tranches |
| Participation in the actual run of the program courses and completion of courses requirements | Deliver the course on specified duration and schedule (GSPDM LMT) | As specified in Academic Calendar | Varies depending on the Academic Calendar |
| Obtain course certificate / diploma / degree | Submit duly signed Grade Sheets to the Academy Registrar and request for appropriate certificates (GSPDM Academy Registrar CDRD) | As specified in Academic Calendar | Varies depending on the Academic Calendar |
| Participation in the Commencement Exercises | Conduct the Commencement Exercises on specified duration and schedule (GSPDM) | As specified in Academic Calendar | Varies depending on the Academic Calendar |
| Requisition of academic credentials such as diploma, TOR, among others | Refer to the Office of the Academy Registrar (GSPDM Academy Registrar) | None | 10 minutes |
